Minutes: Parish Council Meeting 18th June 2020

Minutes of a Parish Council meeting held on Thursday 18th June 2020 @ 7.30pm via video conference.

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Present

Councillor Mark Wakerly MW

Councillor Tony Richardson TR

Councillor John Spence JS

Councillor Vic Brown VB

K Marsh – Clerk

Public Forum

0 members of the public was present.

 

67/20 Apologies for absence

None

68/20 Declarations of Interest

Cllr VB declared an interest on planning application 20/2984C.

69/20 Minutes

Resolved that the minutes of the meeting held on 21st May 2020 be approved and signed as a true and accurate record. The minutes were signed by the chairman.

70/20 Co-option of new councillor

One application has been received and reviewed. The clerk will put in place arrangements for the new councillor to be co-opted at the next meeting and to sign the Declaration of Office and Register of Interests.

71/20 Website Review and Accessibility Regulations

In September the new regulations for Local Authority Website Accessibility come into force.  The website maintenance company is aware of the changes that need to be made and is in the process of implementing them in time for the deadline.

A discussion took place about whether Cllr VB and the Clerk should have access to update the website.

Resolved the clerk will speak with the website provider to gain their views on training options.

72/20 Trees on the Bloor Homes site

Cllr JS and Cllr VB provided an update on the deterioration of the newly planted trees and borders on the Bloor Homes site.  A number of new trees have suffered neglect in the dry weather. Bloor Homes are aware of the situation and are monitoring whether the recent rainfall will be enough to avoid any tree losses.  Cllr JS has taken some photographs. There is a residents’ group that has formed and it was felt that copying a member of the parish council into any of their correspondence would be useful. Cllr VB will liaise with the residents’ association to put this in place.

A query was raised as to whether the management company will be fully responsible for the bridleway.  Cllr VB will make some enquiries as to who will be responsible for maintaining it.

Resolved that the clerk would write to Bloor Homes to make sure that this was escalated to the necessary level.  The photographs would be circulated with the letter.  The letter will be sent to the responsible planning officer at Cheshire East Council.

73/20 Quarter 1 Budget Report

The clerk had circulated a budget monitoring document.  It was felt many things were on hold pending completion of the Congleton Link Road.

74/20 National Cycling Route 55

It was agreed that after the completion of the Link Road that a traffic monitoring survey would be carried out once again. There is nothing further to update at the present time.

Resolved Cllr MW would share the traffic report that was carried out a number of months ago.

75/20 Community Chest

This will be removed from next months’ agenda.

76/20 Business Plan

Cllr MW has circulated the first draft of the business plan.  When members have had a chance to digest it, a discussion will take place.

77/20 Highways.

Congleton Link Road. Cllr TR, and the clerk, had attended the update meeting, via video conference, with GRAHAM.  The notes from this meeting were circulated and published on the parish council website.

Deterioration of Smithy Lane. The clerk had written to Cllr John Wray to make him aware of the situation. An officer from Highways has since been in touch with the clerk to report that photos were being taken of the ‘before and after’ effects of the road diversion and that he would be monitoring the situation.

78/20 Cheshire East. No ward member present. 

79/20 Planning

  • 20/2084C – Westmorland, Giantswood Lane, Hulme Walfield, CW12 2HH – single storey side and rear extension, dormer window and replacement porch.

Resolved No objection.

80/20 Accounts

To note the balance of accounts = £21,953.69

Payments for approval

  • Online payment – £245.74 Clerk salary.
  • Online payment – £14.39 Clerk’s expenses, Zoom subscription.
  • Online payment – £350 Shona Amies, website maintenance, annual hosting and annual security certificate.
  • Online payment – £96.48 ChALC annual subscription fee.

Resolved the above payments be approved and signed for as a true and accurate record.

Receipts

Nil.

 

Resolved that the bank reconciliation was approved and will be signed at the first meeting following the coronavirus lockdown.

 

81/20 Clerks Report

Following the annual equipment check, reported at last months’ meeting, the clerk had queried with the insurance provider about a volunteer carrying out the work.  The insurance company confirmed that basic work was ok as long as a risk assessment was carried out prior to the work being done. The work that needs carrying out is to repair the Newsbank noticeboard, repair the straps that hold the dog bin to the post, repaint the Hulme Walfield boundary sign and replace the broken cap on the boundary post.

Resolved the clerk would get quotes for the maintenance work and also get quotes for a new noticeboard at Newsbank.

 

The company that deal with the clerk’s payroll had been in touch about the homeworking allowance.  At the minute the clerk claims £25 per month but the parish council are able to claim tax relief on £26 per month.

Resolved that the clerk would make arrangements to claim £26 per month and that this would be backdated to the start of the tax year.

 

 

82/20 Chairman and Member Report.  Nil.

 

 

 

The next meeting will be the on 16th July 2020 @ 7.30pm either by video conference or at Westlow Mere Fisheries depending on whether the coronavirus lockdown has been lifted.

 

 

Meeting closed at 21.05pm.